Administrative Associate
University of North Carolina Wilmington
Wilmington, NC
Full-time
Administration / Clerical
Posted on May 16, 2024
Posting Details
Benefits of Working at UNCW
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.
Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.
As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.
We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge.
Recruitment Range
$36,177 - $38,890
Vacancy Number
S02421
Position Title
Administrative Associate
Working Title
Administrative Associate
Competency Level
Journey
Home Department
Communication Studies - 32241
Primary Purpose of Organizational Unit
The Department of Communication Studies carries out a mission that involves teaching, research, and service within the College of Arts and Sciences. The Department has grown to include 30 Faculty who teach over 3000 credit hours for over 500 majors and offerings in basic studies.
College
College of Humanities, Social Sciences, and The Arts - 321 College
College/School Information
University Information
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.
The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
This Administrative Associate position is responsible for assisting with administration of the student advising process including records and communication to students, ongoing website maintenance and enhancements, support for the graduate program, coordination of faculty and others around department initiatives and deadlines, maintenance and optimization of cloud-based platforms such as Teams and SharePoint, purchasing and receipting, and direct assistance on special events and projects.
This position will report directly to the Chairperson of the Department to help provide a wide variety of services to faculty and students and will work on a team with another Administrative position. This position will coordinate with the Dean's office and other offices on campus. This position will ensure that all work performed complies with university policy and procedures and meets university and college-imposed deadlines.
Minimum Education and Experience Requirements
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Preferred education, professional skills and experience
N/A
FTE
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday with occasional special event coverage
Work Hours
8:00 AM – 5:00 PM with occasional special event coverage
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Position Number
1990
Job Posting Date
05/15/2024
Posting Close Date
06/06/2024
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.
EEO Statement
At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting
https://jobs.uncw.edu/postings/32175
Applicant Documents
Required Documents
Required fields are indicated with an asterisk (*).
Benefits of Working at UNCW
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.
Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.
As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.
We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge.
Recruitment Range
$36,177 - $38,890
Vacancy Number
S02421
Position Title
Administrative Associate
Working Title
Administrative Associate
Competency Level
Journey
Home Department
Communication Studies - 32241
Primary Purpose of Organizational Unit
The Department of Communication Studies carries out a mission that involves teaching, research, and service within the College of Arts and Sciences. The Department has grown to include 30 Faculty who teach over 3000 credit hours for over 500 majors and offerings in basic studies.
College
College of Humanities, Social Sciences, and The Arts - 321 College
College/School Information
University Information
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.
The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
This Administrative Associate position is responsible for assisting with administration of the student advising process including records and communication to students, ongoing website maintenance and enhancements, support for the graduate program, coordination of faculty and others around department initiatives and deadlines, maintenance and optimization of cloud-based platforms such as Teams and SharePoint, purchasing and receipting, and direct assistance on special events and projects.
This position will report directly to the Chairperson of the Department to help provide a wide variety of services to faculty and students and will work on a team with another Administrative position. This position will coordinate with the Dean's office and other offices on campus. This position will ensure that all work performed complies with university policy and procedures and meets university and college-imposed deadlines.
Minimum Education and Experience Requirements
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Preferred education, professional skills and experience
- Excellent communication skills and the ability to multi-task
- Prior relevant experience and proficiency in Microsoft Office Suite and associated programs (including Teams, OneDrive, SharePoint, and Excel)
- Familiarity with working in higher education is a plus
- Website and external communication/marketing experience
- Significant knowledge of office or work unit procedures, methods, and practices
- Ability to use correct grammar, vocabulary, spelling, and office terminology to compose and/or proofread correspondence, reports, and other materials
- Ability to independently record, compile, summarize, and perform basic analysis of narrative and numerical materials
- Ability to learn office processes and procedures and independently apply this knowledge in problem-solving and responding to questions and inquiries
- Ability to use judgment in coordinating and monitoring office procedures and workflow, including monitoring deadlines
- Ability to use courtesy and tact in performing public contact and communication duties that may be sensitive in nature
- Ability to provide excellent customer service
- Ability to communicate well with and work in liaison with a variety of the university population and departments
- Knowledge of Banner, SSRS, Cascade, uShop, EMS, Keystone, and Touchnet
N/A
FTE
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday with occasional special event coverage
Work Hours
8:00 AM – 5:00 PM with occasional special event coverage
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Position Number
1990
Job Posting Date
05/15/2024
Posting Close Date
06/06/2024
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.
EEO Statement
At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting
https://jobs.uncw.edu/postings/32175
Applicant Documents
Required Documents
- Cover Letter
- Resume
- List of 3 Professional References
Required fields are indicated with an asterisk (*).
- * How did you learn of this opportunity with UNCW? (2024)
- UNCW Website
- UNCW LinkedIn Page
- UNCW X Account (formerly Twitter)
- UNCW Employee Referral
- UNCW Instagram Account (UNCW_jobs)
- UNCW Job Alert
- Chronical of Higher Education
- Diverse Issues in Higher Education
- Glassdoor
- Higher Ed Jobs
- Hispanic Outlook
- Indeed
- Inside Higher Ed
- North Carolina Job Network
- Women in Higher Education
- Craigslist
- Career Events/Job Fairs
- Billboards/Marquee
- Other
- If you selected 'Other' to the question above, please explain how you found out about this opportunity. Enter N/A if not applicable.
(Open Ended Question)
